Legal Executive

We are hiring for a Executive Assistant to join a well-known, international City-based law firm.

You will be joining the Property & Workplace function which is a dynamic and integral part of the firm's central management team and is led by the Director of Property & Workplace, who reports directly to the Managing Partner.

Key Responsibilities

Executive & PA Support

· Provide comprehensive executive and PA support to the Director of Property & Workplace, maintaining the highest levels of discretion and confidentiality.

· Manage a complex and demanding diary, anticipating priorities and ensuring the Director is fully prepared for meetings and engagements.

· Draft and coordinate correspondence, meeting agendas and minutes.

· Prepare briefing materials and supporting documentation ahead of meetings.

· Process expenses and invoices on behalf of the Director.

· Assist with inbox management, prioritising communications and actioning matters as required.

· Coordinate travel arrangements and logistics.

Reporting & Communications

· Act as the central conduit for information between the Director and the five Property & Workplace teams.

· Coordinate the collection, collation and presentation of monthly reporting across all functions.

· Support the preparation of reports and presentations for senior leadership, management committees and wider business updates.

· Produce high-quality PowerPoint presentations in line with corporate branding standards.

· Draft and coordinate internal communications on behalf of the Director.

Coordination & Stakeholder Management

· Serve as the key liaison between the Director and the Workplace Operations, Client Experience, Food & Beverage, Health & Safety and ESG teams.

· Coordinate departmental activities, priorities and actions to support strategic objectives.

· Build strong relationships across the business and act as a professional point of contact for stakeholders at all levels.

· Assist with the organisation of internal and external meetings and events.

· Coordinate holiday planning and resource coverage across teams where required.

· Administration

· Maintain accurate filing systems and departmental records.

· Manage incoming correspondence and telephone enquiries efficiently.

· Maintain CRM and contact management data, ensuring information remains accurate and up to date.

· Demonstrate commercial awareness and proactively identify matters requiring the Director's attention.

Candidate Profile

Essential Experience & Skills

· Previous experience in a PA, Executive Assistant, Coordinator or Executive Support position within a professional services or corporate environment.

· Strong organisational skills with the ability to manage multiple priorities and deadlines.

· Excellent written and verbal communication skills.

· Experience supporting senior stakeholders at Director level or above.

· Advanced Microsoft Office skills, including Word, Outlook, Excel and PowerPoint.

· Experience working across multiple teams and functions.

· Strong stakeholder management and relationship-building capabilities.

· High levels of discretion, professionalism and sound judgement.

· Ability to remain calm and effective in a fast-paced environment.

· A proactive approach with the confidence to anticipate needs and take initiative.

Personal Attributes

· Versatile and comfortable managing a varied workload.

· Diligent, highly organised and detail-focused.

· Approachable with strong interpersonal skills.

· Adaptable and responsive to changing priorities.

· Collaborative and service-oriented.

What's on Offer

· Opportunity to work within a prestigious City law firm.

· Exposure to senior leadership and strategic business operations.

· Modern, state-of-the-art office environment in the City of London.

· Collaborative and inclusive culture.

· Competitive salary and benefits package.

For more information please apply directly or contact Jess or Ella from AJ Chambers.