We are looking for an experienced and highly capable Executive Assistant to provide trusted 1:1 support to a Senior Partner within a leading professional services environment.
This is a high-profile role offering significant exposure to the firm's Senior Leadership Team, senior management and a wide range of business support functions, including Finance, HR, Marketing, IT and Internal Client Services.
You will work closely with the Senior Partner to manage their day-to-day responsibilities, helping to coordinate competing priorities, client matters and management responsibilities. The role requires someone who can operate with a high degree of discretion, professionalism and initiative, and who is confident dealing with senior stakeholders and high-profile clients.
The Senior Partner remains heavily involved in fee-earning work and acts for a number of the firm's high-profile private clients. As a result, you will have regular direct contact with clients and senior representatives, making this an excellent opportunity for an EA who enjoys working in a fast-paced, relationship-driven environment.
Key Responsibilities
- Provide comprehensive and proactive 1:1 support to the Senior Partner.
- Manage and coordinate a busy and complex schedule, ensuring competing priorities are effectively managed.
- Support the Senior Partner with both client-related matters and their wider management responsibilities.
- Act as a trusted point of contact for senior clients, representatives and internal stakeholders.
- Work closely with senior management and teams across Finance, HR, Marketing, IT and Internal Client Services.
- Prepare correspondence, documents, presentations and reports using Microsoft Office.
- Assist with the coordination and management of key processes and projects.
- Attend meetings and take accurate, comprehensive minutes, ensuring actions are followed up appropriately.
- Handle sensitive and confidential information with the highest level of discretion.
- Proactively identify issues and provide practical solutions before they become problems.
- Build strong working relationships across the firm and act as an effective link between the Senior Partner and key business functions.
- Support ad hoc projects and initiatives as required.
About You
We are looking for an experienced Executive Assistant or Senior PA who is comfortable operating at Partner or senior executive level and understands the importance of discretion, judgement and confidentiality.
You will ideally have previous experience within a partnership environment, preferably a law firm or professional services organisation, and be confident working with senior stakeholders and high-profile clients.
You will be:
- Highly organised, proactive and able to anticipate the needs of a senior leader.
- Confident managing multiple priorities in a fast-moving environment.
- An excellent communicator who can build trusted relationships at all levels.
- Commercially aware, with good numeracy and literacy skills.
- A strong problem solver who is comfortable using initiative and making sound judgements.
- Highly proficient in Microsoft Office, including Word, Excel and PowerPoint.
- Experienced in process management and taking accurate meeting minutes.
- Discreet and trustworthy, with the ability to handle highly confidential information.
- Flexible and adaptable, with the ability to respond to changing client and business requirements.
Desirable Experience
- Previous experience supporting a Partner or senior executive within a law firm or professional services environment.
- Some financial experience and a good understanding of commercial matters.
- Experience using iManage or similar document management systems.
Why This Role?
This is an opportunity to take on a highly visible and influential EA position, working directly alongside a Senior Partner and gaining exposure across the wider business.
You will become a trusted member of the Senior Partner's support network, working with senior stakeholders across the firm and playing an important role in ensuring the smooth management of both client and business priorities.
Please note this is a 12-14mth FTC
Please contact Ella Britton to discuss in more detail
AJ Chambers Recruitment Ltd,