Agriculture Property Legal Secretary

AJ Chambers is partnered with a Top 150 National Law Firm recruiting for a Legal Secretary in the Spalding office.

You will work in the Agriculture Property team, working alongside 10 Secretaries, supporting circa. 27 Fee Earners.

The role:

· Provide the team with typing, secretarial and administrative support.

· Work responsibly to support the needs of the fee earners and the priorities given delivering a quality service.

· Assist with digital dictation and administrative support across the company in line with the company’s workflow ethic.

· Transcribe and prepare all correspondence and documents through audiotyping and word processing, using company precedents where appropriate;

· Operate case management system including storing documents electronically – organising and attaching to relevant matters.

· Familiarity with all relevant computer packages including, but not limited to: pdf docs, document conversion and tracked changes.

· Deal with administrative routines as required to include scanning, faxing printing and photocopying.

· Be involved in the efficient management of client/matter files to include general filing in a timely and accurate manner together with file opening, preparation of client care letters and terms and conditions, file closure and archiving.

· Understand how to use the strong room including searching for and retrieving documents and procedures for sending out original documents:

· Meets clients’ needs and ensure they are kept advised as necessary.

· Manage incoming and outgoing mail in all mediums i.e. Post, dx, emails and fax transmissions.

· Make appointments, arrange meetings and maintain manager/fee earners diary as required including providing refreshments if necessary.

· Monitoring compliance and lexcel requirements.

· Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the company’s standards for client care.

· Be flexible as a member of the wider support team and assist with work as required, co-operating with peers and others, ensuring a co-operative team environment.

· Work within relevant administrative systems and procedures, particularly in the management of finances, recording time, preparation of bills and correspondence.

· Ensure the confidentiality of all the company’s and clients’ information.

· Appreciation of legal procedures and company protocols.

· Any other reasonable requests from fee earners and/or manager.

Skills and experience:

· Experience as a legal secretary/secretary, including the use of a digital dictation tool.

· Computer literacy, with strong working knowledge of Microsoft office.

· A typing speed of at least 65 wpm/90% accuracy.

· Excellent attention to detail, including spelling and punctuation.

· An ability to communicate effectively at all levels, to remain calm and respond well in pressurised situations.

· An ability to organise own work effectively and plan well to meet required deadlines.

· Evidence of a problem solving “can-do” attitude and the ability to work effectively in a team environment experience of working in a professional organisation with the ability to demonstrate a basic knowledge of fee-earners’ work.

If you feel you would be suitable, please apply directly or contact Jess at AJ Chambers.