Team Assistant

AJ Chambers are currently working with a Legal 500 international law firm who are looking to recruit a Practice Support Assistant to join their established Practice Support team in their City of London office.

This is an excellent opportunity for an organised, proactive and service-focused administrator to join a leading international firm and provide essential administrative and operational support to lawyers and the wider support function.

The Role

As a Practice Support Assistant, you will provide a broad range of administrative and file management support, working proactively to anticipate the needs of the legal and support teams.

Key Responsibilities

• Provide general administrative support to Service Leads, Practice Assistants, Executive Assistants and Lawyers.
• Manage and prioritise your workload effectively, ensuring tasks are completed accurately and within required deadlines.
• Assist with diary support, including room bookings, taxi arrangements and diary updates.
• Support client engagement and marketing-related activities, including updating the firm's CRM system.
• Create and format electronic documents, ensuring information and data is accurate.
• Open and close files, maintain accurate records and ensure electronic documents are correctly named and filed.
• Assist with file archiving procedures.
• Support the organisation of internal and external events, seminars and conferences.
• Assist with event registrations and arrange travel, including taxi, rail and air bookings.
• Prepare, print and distribute event and meeting materials.
• Provide general administrative assistance including printing, copying and scanning.
• Maintain accurate expense records and organise hand deliveries and courier requests.
• Provide support with finance and billing-related administration and expense processing.
• Work collaboratively with colleagues, providing cover and assistance where required.
• Identify opportunities to improve processes, streamline workflows and increase efficiency.
• Attend relevant training and maintain an up-to-date understanding of firmwide procedures.
• Take an active approach to continuous learning and professional development.

About You

• Previous office-based administrative experience within a professional services or legal environment.
• Excellent attention to detail and a high level of accuracy.
• Strong communication skills and the ability to liaise professionally with internal stakeholders.
• A proactive and hands-on approach, with the ability to work independently.
• Excellent organisational skills and the ability to manage competing priorities.
• A flexible approach and the ability to adapt to changing requirements.
• Good working knowledge of Microsoft Office.
• A strong aptitude for technology and the ability to learn new systems quickly.
• Experience using document management or case management systems would be advantageous.
• A strong client/customer service focus and a willingness to proactively assist colleagues.
• A collaborative approach with the ability to work effectively as part of a wider support team.

For more information please apply directly or contact Ella or Jess at AJ Chambers.