Team PA – Business Services

An exciting role for an experienced Team PA has arisen within a top International Law Firm in the City of London.

This role supports the Associate Director, Knowledge and the Director of Advanced Client Solutions (ACS) and their teams.

Role & Responsibilities

• Provide effective administrative support to the Directors, as well as to the wider teams, as capacity allows
• Meeting scheduling and extensive diary management including liaising with attendees of meetings
• Collating information from contributors across the teams to populate reports for review and submission in accordance with set formats and strict deadlines
• Familiarising self with the teams’ annual calendars; scheduling and arranging regular team and group meetings, social events and all logistics incl. compiling agendas, booking speakers, catering, room bookings, preparing and circulating materials well in advance
• Taking ownership of/developing/maintaining internal resources ensuring content is kept up to date and accurate
• Taking minutes/recordings of other internal meetings and making these available where necessary
• Managing team travel to the Firm’s offices globally including visas and itineraries, where applicable
• Processing invoices, purchase orders and expense claims in a timely manner
• Helping prepare and administer relevant budgets
• Fielding/answering queries from the team members and the rest of the Firm
• Responding to emails/messages
• Assisting with ad hoc administration and project tasks
• Attending team meetings to share information and have clarity on future actions, following up on actions as necessary to assist with moving things forward
• Ability to work both independently and as part of a team
• Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles.

Qualifications & Experience

• Previous experience in a support role to senior leadership teams is essential, ideally in a legal environment.
• Previous operational experience is desirable.
• A good working knowledge of Microsoft Suite, including Microsoft Outlook, Word, Excel and PowerPoint.
• A professional manner with excellent verbal and written communication skills
• Builds rapport quickly.
• Ability to balance competing priorities and multitask in a fast-paced environment, adapting to challenging deadlines.
• Accustomed to dealing with people at all levels with tact and diplomacy.
• Flexible and dependable, will do extra hours where needed.
• Maintaining confidentiality and discretion at all times.
• Accurate typing and attention to detail.

The role will offer hybrid working and excellent benefits package

If you feel you would be suitable, please apply direct or contact Ella Britton at AJ Chambers