Office Coordinator

If you have previous experience in Office Coordination and looking to join a highly regarded and friendly team this role could be for you.

As the Office Coordinator, you will play a pivotal role in ensuring the smooth running of the company and providing support to the legal team. The role combines front of house with office/administrative duties and would suit someone who enjoys a variety of work, thrives in a busy environment and is happy being the ‘go to person’ in the office.

Duties will include:

Reception

• Managing visitor passes, keeping reception and meeting rooms presentable, client meet and greet, client tea/coffee/lunches.
• Answering phones.
• Firm’s general inbox management and dealing with post and couriers.

Office

• Maintaining a presentable and well-functioning office space as well as being the liaison with Building Management.
• Managing and negotiate supplier relationships, maintenance of equipment and external storage provider.
• First point of contact for IT issues and liaising with the external IT company.
• Manage annual and bi-annual maintenance checks, ensuring records are kept up to date for (PAT (Portable appliance testing), Power Down Day, Fire Alarm Testing, Electrical Testing (RAMS), Water Pump maintenance etc.)
• Ensuring all office and kitchen supplies are in stock
• Staff and intern set up and inductions
• Organising staff social events and assisting with Firm events

Legal support

• Assisting the legal team with preparation and delivery of court bundles and legal documents which may include photocopying, binding, file labelling etc.
• Keeping a tab on new client enquiries.
• Ad hoc assistance with legal directory submissions, booking flights and holiday cover for the PA to the Partners.

Key attributes

• 2 years’ experience doing a similar office coordinator role in another small/medium business.
• Knowledge of health & safety regulations including fire safety – first aid and fire warden trained preferable.
• Demonstrable experience procuring, negotiating and managing suppliers.
• Familiarity with building maintenance standards and practices.
• Confident with IT and experience liaising with an external IT company
• A self-starter who enjoys working out how to do things efficiently.
• Attention to detail and a can-do attitude
• Well presented with good verbal and written communication skills
• Foreign language skills a bonus
• Law firm experience a bonus

The role is offering a competitive salary and will require the successful individual to be in the office full time

For further information please contact Ella Britton