Legal Secretary – Construction

An exciting opportunity has arisen for a Legal Secretary to provide support to a group of Senior Associates and Associates within a busy professional services environment.

This role requires exceptional organisational, communication and prioritisation skills, together with the ability to manage multiple competing demands and deadlines. The successful candidate will act as a key day-to-day contact both internally and externally, working closely with Executive Assistants and wider business support teams.

Key Responsibilities

• Take ownership of and manage workload effectively, delegating to or liaising with central support teams where appropriate
• Proactively monitor and oversee inboxes on behalf of fee earners during absences, as agreed
• Manage calendars, coordinate meetings and events, and organise all related logistics including room bookings and schedule updates
• Prepare, edit and proofread documentation to a high standard, ensuring accuracy and adherence to house style
• Work collaboratively with Executive Assistants, central teams and other Legal Secretaries to provide seamless support during absences and busy periods
• Respond promptly to requests and manage deadlines effectively to ensure expectations are met
• Act as a professional point of contact internally and externally, including managing telephone calls and taking accurate messages
• Coordinate finance and compliance processes, including billing support, expense submissions and assisting with cash collection activities
• Use initiative to identify and resolve issues proactively
• Maintain confidentiality, discretion and professionalism at all times

Skills & Experience Required

• Previous experience working within a law firm is essential
• Excellent verbal and written communication skills
• Strong organisational and prioritisation abilities
• Proactive and motivated with a positive, can-do attitude
• Ability to work effectively under pressure and to tight deadlines
• Confident interacting with stakeholders at all levels
• Strong attention to detail with a high level of accuracy
• Flexible and adaptable approach to work and responsibilities
• Excellent administrative and time management skills
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint
• Minimum typing speed of 60 words per minute
• Team-oriented with strong relationship-building skills
• Experience using legal finance or practice management systems is advantageous

Working Environment

The organisation promotes a collaborative and flexible working culture, balancing professionalism with a supportive and positive team environment. Hybrid working arrangements are in place, with time spent both in the office and working remotely depending on business and client needs.

For more information, please apply directly or contact Ella or Jess at AJ Chambers