Legal EA – HNW Private Property

We are working with a highly regarded professional services firm seeking an experienced Executive Assistant to support senior partners within a high-performing

Private Property team.

The successful candidate will act as a true business partner to senior stakeholders, taking full ownership of diaries, inboxes, financial processes, and operational support, while contributing to continuous improvement across the team.

This is a full-time, permanent role with hybrid working and great benefits.

Key Responsibilities

Partner & Stakeholder Support

·        Act as a professional, client-focused ambassador for partners both internally and externally

·        Build highly effective working relationships with multiple partners

·        Develop a strong understanding of partners’ practice areas, clients, priorities, and strategic goals

·        Arrange and lead regular catch-ups with partners to review diaries, commitments, and priorities

·        Attend meetings, take minutes where required, and proactively follow up on actions

Diary & Inbox Management

·        Take full ownership of complex and demanding partner diaries

·        Proactively manage conflicts, queries, and last-minute changes

·        Ensure partners are fully prepared for meetings and commitments

·        Manage inboxes on behalf of partners, including:

·        Drafting and sending emails

·        Highlighting urgent or sensitive correspondence

·        Redirecting client-critical emails to relevant fee earners or team members

Financial, Billing & Matter Management

·        Demonstrate strong commercial and financial awareness

·        Coordinate billing processes on behalf of partners

·        Proactively organise WIP and financial review meetings

·        Work closely with finance teams and client administrators to meet billing deadlines

·        Take ownership of financial and matter management processes, including chasing unpaid bills

·        Handle complex compliance and billing-related matters

Business Development & Marketing Support

·        Liaise with Marketing and Business Development teams

·        Coordinate BD activities for the team

·        Play a key role in organising client events, seminars, and conferences

Travel & Logistics

·        Arrange complex travel end-to-end, including:

·        Flights, accommodation, visas, and currency

·        Manage arrangements in line with individual preferences

·        Ensure diaries are fully updated with all travel details

Process Improvement & Leadership

·        Introduce and implement best practice operational processes

·        Act as a role model and change agent within the support function

·        Work closely with the Secretarial Team Leader to improve ways of working

·        Take full ownership of tasks, managing workload against deadlines and business needs

Working Environment

·        Collaborative, inclusive, and high-performing culture

·        Hybrid working model, balancing office presence with flexibility

·        Central London office location

·        Strong emphasis on wellbeing, teamwork, and professional growth

Candidate Profile

Essential Skills & Experience

·        Proven experience supporting senior partners or executives in a Property/Real Estate department within a law firm

·        Exceptional diary and inbox management skills

·        Strong commercial and financial awareness

·        Highly organised, proactive, and detail-focused

·        Confident communicator with strong stakeholder-management skills

·        Comfortable working at pace and handling competing priorities

For more information, please apply directly or contact Ella and Jess at AJ Chambers.