Legal EA – HNW Private Property

We are working with a highly regarded professional services firm seeking an experienced Executive Assistant to support senior partners within a high-performing

Private Property team.

The successful candidate will act as a true business partner to senior stakeholders, taking full ownership of diaries, inboxes, financial processes, and operational support, while contributing to continuous improvement across the team.

This is a full-time, permanent role with hybrid working and great benefits.

Key Responsibilities

Partner & Stakeholder Support

· Act as a professional, client-focused ambassador for partners both internally and externally

· Build highly effective working relationships with multiple partners

· Develop a strong understanding of partners’ practice areas, clients, priorities, and strategic goals

· Arrange and lead regular catch-ups with partners to review diaries, commitments, and priorities

· Attend meetings, take minutes where required, and proactively follow up on actions

Diary & Inbox Management

· Take full ownership of complex and demanding partner diaries

· Proactively manage conflicts, queries, and last-minute changes

· Ensure partners are fully prepared for meetings and commitments

· Manage inboxes on behalf of partners, including:

· Drafting and sending emails

· Highlighting urgent or sensitive correspondence

· Redirecting client-critical emails to relevant fee earners or team members

Financial, Billing & Matter Management

· Demonstrate strong commercial and financial awareness

· Coordinate billing processes on behalf of partners

· Proactively organise WIP and financial review meetings

· Work closely with finance teams and client administrators to meet billing deadlines

· Take ownership of financial and matter management processes, including chasing unpaid bills

· Handle complex compliance and billing-related matters

Business Development & Marketing Support

· Liaise with Marketing and Business Development teams

· Coordinate BD activities for the team

· Play a key role in organising client events, seminars, and conferences

Travel & Logistics

· Arrange complex travel end-to-end, including:

· Flights, accommodation, visas, and currency

· Manage arrangements in line with individual preferences

· Ensure diaries are fully updated with all travel details

Process Improvement & Leadership

· Introduce and implement best practice operational processes

· Act as a role model and change agent within the support function

· Work closely with the Secretarial Team Leader to improve ways of working

· Take full ownership of tasks, managing workload against deadlines and business needs

Working Environment

· Collaborative, inclusive, and high-performing culture

· Hybrid working model, balancing office presence with flexibility

· Central London office location

· Strong emphasis on wellbeing, teamwork, and professional growth

Candidate Profile

Essential Skills & Experience

· Proven experience supporting senior partners or executives in a Property/Real Estate department within a law firm

· Exceptional diary and inbox management skills

· Strong commercial and financial awareness

· Highly organised, proactive, and detail-focused

· Confident communicator with strong stakeholder-management skills

· Comfortable working at pace and handling competing priorities

For more information, please apply directly or contact Ella and Jess at AJ Chambers.