Legal Secretary – Dispute Resolution

AJ Chambers is working with a Legal 500 Market leader who provides legal expertise on a broad range of Property related matters.

The Dispute Resolution team are looking for a Legal Secretary who will provide comprehensive administrative and secretarial support to the Senior Partners. This role requires a high level of organisation, discretion, and a keen understanding of legal processes related to dispute resolution, including litigation, arbitration, and mediation.

Key Responsibilities

Administrative Support:

· Prepare, format, and proofread legal documents, correspondence, and other related materials.

· Manage and organise case files, both electronic and hard copies.

· Maintain and update the dispute resolution team’s calendar, including scheduling meetings, hearings, and appointments.

· Travel arrangements – Booking of Hotels, Flights and other travel

Case Management:

· Assist in the preparation and filing of court documents.

· Coordinate with clients, courts, and third-party agencies.

· Track case deadlines and ensure all filings are completed promptly.

Communication:

· Handle incoming and outgoing communications, including phone calls, emails, and mail.

· Liaise with clients and provide regular updates on case progress.

Research and Documentation:

· Prepare summaries and reports based on research findings.

· Assist in the preparation of briefs, pleadings, and other legal documents.

Financial Administration:

· Process billing and invoicing for client’s inkling BACS and CHAPS payments

· Assist in the preparation of budgets and financial reports.

· Manage expense reports and reimbursements for the dispute resolution team.

General Office Duties:

· Order and maintain office supplies.

· Ensure proper functioning of office equipment.

· Assist with special projects and other duties as assigned by management.

Qualifications and Skills

· Previous experience as a Legal Secretary within Dispute Resolution, Litigation, Property Disputes, Insolvency or Restructuring.

· Previous dictation experience along with diary and travel management is a pre-requisite.