65130

Competitive

London

PERMANENT

Please Contact

Ella Britton

AJ Chambers are working with a top International Law firm based in the heart of the City assisting them to recruit an Executive PA to support the Directors in the L&D Team.

Main responsibilities will include:

  • Meeting scheduling and extensive diary management, taking a proactive approach to ensure that commitments are balanced and manageable, taking into account deadlines and other demands on time and ensuring room bookings and catering logistics are made.
  • Liaising professionally and sensitively with internal and external stakeholders – including key clients – to organise meetings and meeting logistics, including venue, AV facilities, refreshments and circulating relevant materials.
  • Providing necessary documentation in a timely, efficient way for internal and external meetings.
  • Taking minutes of meetings chaired by the Director or Heads of, where necessary.
  • Managing travel including visas and itineraries, where applicable.
  • Processing invoices, purchase orders and expense claims in a timely manner.
  • Help prepare and administer relevant budgets.
  • Responding to correspondence via post and email on behalf of your stakeholders.
  • Updating policies when required.
  • Answering and transferring telephone calls to the relevant person/team.
  • General administration tasks including preparing documents, proof reading and the creation of PDF bundles.
  • Assisting with ad hoc administration and providing support to major projects.
  • Attending team meetings to share information and have clarity on future actions.
  • Following up on actions as necessary to assist with moving things forward.
  • Managing team social events.

Qualifications and Experience

  • Previous experience in a PA role to senior leadership teams is essential, ideally in a legal environment.
  • Previous operational experience is desirable.
  • A good working knowledge of Microsoft Suite, including Microsoft Outlook, Word, Excel and PowerPoint.
  • Excellent attention to detail

 

This is a great opportunity to join a thriving firm on a permanent basis. The role will offer a competitive salary and benefits package along with hybrid working in prestigious offices

For further information please contact Ella Britton

 
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