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Legal PA - Dispute Resolution

62603
Competitive
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PLEASE CONTACT

Ella Britton

An exciting opportunity has arisen for a Legal PA to join a Global Law firm based in the City of London within the Dispute Resolution team.

The role will provide skilled administrative and secretarial support to an assigned group of senior fee earners, helping to maximise the effectiveness of the lawyers’ practices. The Legal PA works as part of a team, proactively assisting the Dispute Resolution group in order to meet deadlines or share workload.

Main Duties will include but not limited to:

  • Proactively managing and maintaining diary planning and coordination for allocated fee earners, making appointments and co-ordinating internal and external client meetings, identifying and resolving potential challenges and clashes, ensuring arrangements are made for equipment, venue and resources and that fee earners have all necessary paperwork.
  • Travel management, booking transport, hotels, client meetings and producing detailed itineraries.
  • Coordinating business development and client liaison initiatives for fee earners, including updating database information and assisting with marketing initiatives and events (including occasional support at events e.g. registration desk).
  • Proactively dealing with all aspects of claiming expenses, including InterAction entries.
  • Liaising with the firm's clients in a confident and professional manner, building strong working relationships with clients and contacts.
  • Dealing professionally and promptly with client (internal and external) telephone calls and communications, including calls diverted to the team.
  • Creating, uploading and general maintenance of client sites and extranets.
  • Monitoring fee earners' mailboxes when they are out of the office or attending a long meeting, responding to emails as necessary and prioritising correspondence to enable fee earners to focus on urgent matters.
  • Using initiative to route emails to the appropriate individuals for swift response and action and responding to and filing emails in Filesite on behalf of partners and fee earners to reduce volume (where possible).
  • Preparing bills, including resolving queries and dealing with outstanding fees, maintaining accurate billing/contact details, preparation of narratives and drafting first bills with covering correspondence for partner approval. Assisting fee earners by liaising with the billing team, and following up with debt recovery as requested.

Candidates will have at least 5 years Secretarial experience ideally within Dispute Resolution and will have excellent knowledge of Outlook, Word, Powerpoint and Excel. An enthusiastic, can do attitude is a must along with a high level of attention to detail

For further information please contact Ella Britton

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