< JOB LISTING

PA to BD and Marketing Officer

62602
£30,000 - £35,000
Law
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Ella Britton

A highly established and busy law firm based in the City of London is looking for an experienced PA to join the group to support the Chief Marketing Officer.

Main Responsibilities will include:

  • Manage the CMO's diary and inbox, arrange meetings as required, and ensure that documents for future meetings are available a week before for review.
  • Book and manage the monthly department meeting; book rooms, ensure the rotating chair has an agenda set up, arrange AV equipment as required.
  • Schedule meetings and book rooms as required for the whole BD & Marketing team.
  • Take responsibility for the seating plan for the team, update Our People as required, work with Facilities to ensure that room and seat moves are effectively planned and executed.
  • Be the point of contact for all invoices that come into the department. Work with the Central Finance team to ensure that all invoices are appropriately coded and signed off, and that a digital and hard copy filing system is maintained.
  • General ad hoc administrative tasks as required.
  • Professional photographs - manage the administration of sending out emails to internal colleagues to make their professional photo selections once taken.
  • Schedule meetings with internal colleagues and external suppliers.
  • Brand shop - working with Stores and General Office where required, maintain an inventory of all branded goods and make repeat orders where necessary. Keep up to date records of all suppliers.
  • Co-ordinate and send reminders for Hub post updates.

PR & Communications

  • Schedule press meetings and book rooms for journalists, partners and the Comms team.
  • Update the press meetings tracker.
  • Update the firm-wide awards tracker.
  • Book tables and coordinate seating plans at award ceremonies.

The successful candidate will have previous experience as a PA with a minimum 2 years experience, along with a Minimum 5 GCSEs/O'Levels or equivalent at grade A-C including English and Maths

This is a great opportunity for someone to join a busy team.

For further information please contact Ella Britton

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