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Legal PA - Corporate

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Ella Britton

A fantastic opportunity for a Legal PA has arisen within a Global Law firm based in the City of London.

The role will sit within the Corporate department supporting an assigned group of senior fee earners, providing full administrative and secretarial support.

Some of the main duties will include:

  • Proactively managing and maintaining diary planning and coordination for allocated fee earners, making appointments and co-ordinating internal and external client meetings, identifying and resolving potential challenges and clashes, ensuring arrangements are made for equipment, venue and resources and that fee earners have all necessary paperwork.
  • Travel management, booking transport, hotels, client meetings and producing detailed itineraries.
  • Coordinating business development and client liaison initiatives for fee earners, including updating database information and assisting with marketing initiatives and events (including occasional support at events e.g. registration desk).
  • Proactively dealing with all aspects of claiming expenses, including InterAction entries.
  • Monitoring fee earners' mailboxes when they are out of the office or attending a long meeting, responding to emails as necessary and prioritising correspondence to enable fee earners to focus on urgent matters.
  • Using initiative to route emails to the appropriate individuals for swift response and action and responding to and filing emails in Filesite on behalf of partners and fee earners to reduce volume (where possible).
  • Preparing bills, including resolving queries and dealing with outstanding fees, maintaining accurate billing/contact details, preparation of narratives and drafting first bills with covering correspondence for partner approval. Assisting fee earners by liaising with the billing team, and following up with debt recovery as requested.
  • Management and delegation of client filing and regular updating of client relationship management systems (Interaction), archiving historic files or closed matters.
  • Providing secretarial assistance to assigned fee-earners, which includes audio typing, copy typing, formatting documents, creating correspondence, pitches and presentations.

The successful candidate will have at least 5 years experience within a Corporate team with excellent knowledge of outlook, word and powerpoint and be highly organised with excellent attention to detail

For further information please contact Ella Britton

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