65016

Competitive

London

PERMANENT

Please Contact

Ella Britton

Are you looking to join an International Law Firm in the City of London?

Are you immediately available?

Are you a Legal PA?  If so this role could be for you…..

AJ Chambers are working with a Top International Law Firm in the City of London who are looking for a Legal PA to join the Project Finance Team on an initial 12 Month FTC.

The Legal PA will be able to deal with the following responsibilities:

  • Monitoring fee earners’ mailboxes when they are out of the office or attending a long meeting, responding to emails as necessary and prioritising correspondence to enable fee earners to focus on urgent matters. 
  • Using initiative to route emails to the appropriate individuals for swift response and action; wherever possible, responding to and filing emails in Filesite on behalf of partners and fee earners to reduce volume.
  • Preparing bills, including resolving queries and dealing with outstanding fees, maintaining accurate billing/contact details, preparation of narratives and drafting first bills with covering correspondence for partner approval.  Assisting fee earners by liaising with the billing team, and following up with debt recovery as requested.
  • Proactively ensuring Carpe Diem is updated for all allocated fee earners, particularly for holiday or sickness absence.  Informing the Legal PA Co-ordinator if a fee earner is working from home or absent due to holiday or sickness.
  • Providing secretarial assistance to assigned fee-earners, which includes audio typing, copy typing, formatting documents, creating correspondence, pitches and presentations.  Delegating complex and lengthy documents to the Document Production Team, ensuring requirements and timescales are clearly set out. 
  • Coordinating the opening of new client matters and assisting with Anti-Money Laundering processes.  Undertaking as much research as possible before passing over to the Partner for approval.
  • Organising client documents (delegating scanning, formatting, photocopying and collating of information where necessary) for client meetings or hearings and carrying out research as required.
  • Management and delegation of client filing and regular updating of client relationship management systems (Interaction), archiving historic files or closed matters.  
  • Proactively manage and maintain diary planning and coordination for allocated fee earners, making appointments and co-ordinating internal and external client meetings, identifying and resolving potential challenges and clashes.  Ensure arrangements are made for equipment, venue and resources and that fee earners have all necessary paperwork.
  • Travel management, booking transport, hotels, client meetings and producing detailed itineraries.
  • Coordinating business development and client liaison initiatives for fee earners, including updating database information and assisting with marketing initiatives and events (including occasional support at event e.g. registration desk).
  • Proactively dealing with all aspects of claiming expenses, including InterAction entries

The successful candidate will have the following attributes:

At least five years’ previous experience in a secretarial role within a professional environment is required.

  • Excellent knowledge of Outlook, Word, PowerPoint and Excel.
  • Clear and professional in both written and verbal communication.
  • Highly organised and able to assist others with the management of their practices.
  • Skilled in prioritising multiple tasks and able to remain calm under pressure.
  • Accurate, with high level of attention to detail.

This is a great opportunity where you will gain so much exposure to the firm and working with Senior Partners.

The role will offer a salary up to £45k with excellent benefits package.

For further information please contact Ella Britton

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