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Office Coordinator

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Rhys Gillings

Office Coordinator

AJ Chambers are delighted to be working with a highly regarded and trusted advisory practice who have a proven track record of providing only the highest quality of service to their loyal and wealthy client base.

Our client is looking for an enthusiastic, commercial, and confident Office Coordinator to join their exciting team, with the exciting responsibility of presenting their brand in the best way possible.

Primary Role

To deliver a high-level front of house and facilities coordination to all Ashcroft clients and employees, acting as first point of contact and liaising extensively with internal and external stakeholders in a proactive and professional manner.

Office Coordinator Responsibilities:

  • As the Office Coordinator you will be trusted with opening the office at 08:00am every weekday and preparing the meeting suite and building for the day.
  • You will be first point of contact for any issues with facilities.
  • You will be first point of contact for workers/ contractors/ builders - by responding to reactive cleaning/maintenance.
  • You will ensure client service is established and maintained by providing an exceptional and pro-active service.
  • You will be meeting and greeting clients, delivering a friendly first-class guest experience.
  • You will be responsible for hospitality.
  • You will pro-actively manage meeting rooms, bookings and related resources including AV.
  • You will manage incoming calls, directing or taking messages as appropriate.
  • You will ensure the office is tidy and operational, report/ resolve any issues.
  • You will get to manage daily and weekly maintenance tasks e.g., fire safety checks, water hygiene, meter readings.
  • You will be an important First Aider and Fire Marshal.
  • You will perform other duties as are within the scope, spirit, and purpose of the role

Candidate Profile

  • As the successful individual, you will hold a positive 'can do’ attitude, with excellent attention to detail and great initiative.
  • You will have previous experience of operating at Front of House and Facilities Coordinator level.
  • Possess basic awareness and understanding of health & safety in the workplace.
  • Be experienced in delivering brilliant customer/ client relationships.
  • Be experience of working in a fast-paced professional environment (Professional services is desirable, but not necessary).
  • Hold excellent experience with MS Office packages including Outlook, Teams, Word, Excel, and PowerPoint.
  • Show strong inter-personal skills and emotional intelligence.
  • Demonstrate good general business awareness.
  • Use your people skills regularly to manage situations, with the ability to communicate effectively at all levels.

Remuneration and Benefits

As the Office Coordinator, you will receive a competitive salary, alongside a host of great benefits:

  • Private healthcare and cash-back scheme
  • 22 days holiday plus all Bank Holidays
  • Birthdays off work
  • Quarterly bonus
  • Mentoring scheme
  • Free parking

If you would like to hear more about this exciting Office Coordinator position, please apply direct or contact Rhys Gillings at AJ Chambers.

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